In support of the University’s commitment to its Core Theme of “building a caring community and enduring culture,” the NU Archives collects, organizes and preserves a permanent record of the life of the University.
In general, materials produced by the University, its employees acting in their official capacity or students participating in a University sanctioned activities will be collected. Specific categories of materials include:
- Governance documents and statements, such as mission, vision, core themes, etc.
- Posters, flyers, handouts, playbills and other promotional materials.
- Public University websites (northwestu.edu, ncag.edu, eagle.northwestu, etc.).
- Invitations and programs to University events.
- Selected photos, videos and audio recordings taken on campus or at University events.
- Maps, campus plans and architectural drawings.
- Oral or written histories of the University and biographies of key personnel.
- Public reports produced by the University.
- Newspapers, magazines, newsletters, email bulletins, catalogs and annuals produced by the University or student groups.
- Newspaper clippings that mention the University.
- Theses and Dissertations completed at the University.
- Books, articles, audio and video recordings by full-time faculty, staff and administrators published during their employment at the University.
- Other faculty, student, and alumni publications donated to the archives.
- Board Dockets and Minutes
- Committee agendas, minutes and reports.
- Sermons, chapel services, lectures, notes and writings on spiritual or other general interest topics presented at NU.
- Departmental and administrative records as appropriate.
- Course syllabi.
Digitization and Preservation
- Preferred digital formats include PDF/A, MP3, MP4/H264.
- All materials will be digitized as time and funds permit.
- Some materials may be collected or retained only in digital format. Materials created in a digital format should be retained in a digital format.
- Physical preservation will be limited to archival boxes and folders and the maintenance of a climate controlled environment.
- Copyright holders who are submitting materials to the archive must sign a deposit agreement.
Access to materials may be restricted due to copyrighted, personal or privileged content.
- Public – items can be searched and retrieved by anyone.
- Copyrighted – Item metadata and content snippets appear in search results. Access to full text of the item is restricted to current NU account holders.
- Restricted – Items only appear in search results if the user is logged in as a current NU staff member. Includes department and committee records.
- Private – Only searchable and accessible by archive administrators. Includes student and personnel records. These items are not routinely collected by the Archives.
- Embargoed – Individual donors may request that materials they submit to the archives be restricted for a predetermined period of time. Embargoed items are the same as Private items until the embargo is lifted.