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Media Equipment Check-outs

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Policies

  • A current NU ID card is required to check out media equipment.
  • Only current NU students, faculty and staff may borrow equipment.
  • Equipment must be returned to the front desk.  Do not place equipment returns in the book drop.
  • No reservations are accepted.
  • Equipment with multiple parts must have all parts returned at the same time.  Items will be inspected for completeness on return.  Incomplete items will not be accepted for return.
  • Students sign a Media Equipment Replacement Agreement at the time of pickup.

Fines and Fees

  • Media equipment circulates for 3 days.
  • Overdue charges are $2 per hour.
  • Damaged or non-returned equipment will be billed at the current replacement cost in addition to overdue fees.

Available Equipment

Items are the property of the Arts and Sciences department.  If you have questions about how to use a piece of equipment, please contact Peg Achterman.

  • Canon Mini DV Video Camera
  • Canon G12 Camera
  • Panasonic DVX100B Camera
  • JVC Pro HD Camera
  • Go Pro Camera
  • Flip Camera
  • Audio Recorder
  • Tripods
  • Light Kit
  • Microphone
  • Rode Smartphone Mic
  • Audio-Technica Wireless Mic

 

 

Check-out Procedure

 

1. Check out the item to the student using the binder bar code.

Students can browse equipment using the binder.

The equipment is located in the back room storage closet. 

2. Make sure the due date reflects a 3-day checkout period. 

Flexibility with due date should be used with discretion.

3. Inform the student they are checking out everything included and not just a single piece. 

Any lost items will be charged at cost to their student account and overdue charges are $2 per hour. These are things the students needs and wants to know! 

A copy of the inventory is included with the Panasonic DVX, Canon Mini DV, Go Pro Camera Kit, Lowel Light Kit, and the Audio-Technica Wireless Mic.

 

 

Check-in Procedure    

 

1. Inform the student that we will inventory items to make sure everything is returned.

 

2. Ask if anything needs to be replaced (Mini DV tapes, SD Cards, damaged items and everything in between).

 

3. Inventory items with binder.

 

4. Communicate with Clayton and Dorothy if items are missing or damaged.

 

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Printing Parking Permits

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After a student purchases their parking permit, they are supposed to print out a temporary pass to display on their car dashboard until the regular permit is ready. The temporary pass is a webpage, so students who are on their laptops may need help printing.

Here are some solutions based on the browser the student is using:

Safari – Use the “Export to PDF” menu option, then print the PDF document using the Print Kiosk system.

Chrome – Use the “Print” menu option, then change the printer to “Save to PDF.” Print the PDF document using the Print Kiosk system.

Firefox – Use the “Print” menu option, then change the printer to Microsoft XPS Document Writer. Print the XPS document using the Print Kiosk system.

Internet Explorer – Use the “Print” menu option, then change the printer to Microsoft XPS Document Writer. Print the XPS document using the Print Kiosk system.

If, for some reason, the student is unable to save the webpage as a PDF or XPS document, they will have to save the webpage or take a screen capture, then email the file to themselves or save it on a USB drive so they can print it using one of the library computers.

Note: These instructions can also be used to help students print any webpage from their laptop.

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Citing eBooks

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Different citation styles have varying recommendations for how to cite an eBook, especially when the text is being read on an e-reader or other device. Below are links with guidance for each of the main citation styles used on campus.

MLA: http://www.mla.org/style/handbook_faq/cite_an_ebook

APA: http://blog.apastyle.org/apastyle/2011/06/how-do-you-cite-an-e-book.html

Turabian: http://www.press.uchicago.edu/books/turabian/turabian_citationguide.html

  • The default examples on the Turabian page are Notes-Bibliography style. Click the Author-Date tab if the student is using that style. Either way, scroll down to “Book published electronically” for examples and information.

Students who have further questions should consult their professor and/or the Writing Center.

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Notification Policies

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Standard Overdue

Courtesy Notice [3 days before due]

The following item is due soon.  If it has not been placed on hold by another person you can renew it online at:

http://library.northwestu.edu/my-account/

Overdue Notice [On due date]

The following item is now overdue.  Please return or renew it promptly to avoid a fine.

http://library.northwestu.edu/my-account/

The fine rate is 10 cents per item per day.

Overdue, 2nd Notice [10 days after due date]

The following item is now overdue.  Please return or renew it promptly.

http://library.northwestu.edu/my-account/

The fine rate is 10 cents per item per day.

Long Overdue [30 days after due date]

The following item is long overdue.  Your student account has been charged a $30 replacement fee for each item depending on value in addition to overdue fines.  Replacement costs (but not overdue fees) may be refunded if the item is returned within the next 30 days.

Final Notice [60 days after due date]

Your student account has been charged a non-refundable $30 fee for the following lost item in addition to any overdue fines.

Reserve Overdue

Overdue Notice [On due date]

The following item is now overdue.  Please return or renew it promptly to avoid a fine.

http://library.northwestu.edu/my-account/

The fine rate for reserves is 10 cents per item per hour.

Overdue, 2nd Notice [10 hours after due date]

The following item is now overdue.  Please return or renew it promptly.

http://library.northwestu.edu/my-account/

The fine rate for reserves is 10 cents per item per hour.

Long Overdue [30 days after due date]

The following item is long overdue.  Your student account has been charged a $100 replacement fee for each item depending on value in addition to overdue fines.  Replacement costs (but not overdue fees) may be refunded if the item is returned within the next 30 days.

Final Notice [60 days after due date]

Your student account has been charged a non-refundable $100 fee for the following lost item in addition to any overdue fines.

Fines and Fees

The following is a list of current fines and fees on your library account.  Payment may be made by cash or check.  Fees for lost items will be refunded if the item is returned within 60 days of the due date.

Hold Expired

The hold you placed for the following item(s) has expired:

Hold Ready

The following item is being held for you at the NU Library. The item will be held for you until the expiration date.

Recall Notice

Item Recalled

The following item has been recalled by the library. Please return it as soon as possible. Fines for recalled items are $2/day.

Item Recalled, 2nd Notice

The following item has been recalled by the library. Please return it as soon as possible. Fines for recalled items are $2/day.

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GVRL Search Tips

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The Gale Virtual Reference Library is known as NU Reference when using the main search box on the library website.

When searching NU Reference, make sure to use the Boolean operator AND when looking for multiple concepts in order to get the most relevant search results.

Example topic: Lactose intolerance in children

< lactose intolerance children > – The most useful article for this topic appears at the end of the search results.

< lactose intolerance AND children > – The most useful article now appears first in the search results.

Another method is to start broad and then use the “Search within results” function to narrow down the search.

Example topic: Lactose intolerance in children

Initial search: < lactose intolerance >

Then use the “Search within results” box on the left side of the page to search for < children >. The most useful article appears first in the updated search results.

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Notary Public on Campus

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If anyone is looking for a notary public on campus, refer them to Judy Olson-Briggs (judy.olson-briggs@northwestu.edu or 425.889.5215). Her current office location can be found in the Employee & Student Directory on Eagle.

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Adding Affiliate Borrowers

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The affiliate borrower application must be submitted in person at the library front desk. Blank copies of the application are available in the top right drawer of the front desk and in the User Services folder on the S: drive (S:\User Services\Circulation\Patrons\Affiliate Borrowers\Application\Affiliate Application.docx). Place the completed application form in Emily’s inbox once you are finished creating the patron record.

Information about the different groups of people eligible for affiliate borrower accounts can be found on the Visitors page of the library website, under “Borrowing Privileges at NU”: http://library.northwestu.edu/services/visitors/.

The library account must be in the name of the qualified borrower (ex. pastor or NAPCU student). Spouses, family members, and other individuals authorized to use the account should be listed as proxy borrowers.

Verifying the Patron’s Credentials

NU Alumni

  • If the patron is a recent graduate, check WMS to see if there is an existing record for them.
  • If the patron has their old NU student ID card, this is acceptable verification. Otherwise, ask for another picture ID to verify their identity.
    • If the patron already has an account in WMS but doesn’t have their NU student ID card anymore, use their existing account and tell them to bring a picture ID when checking out books.
  • You can also check their enrollment status in PowerCampus. If they are not listed as alumni in PowerCampus, contact the Alumni Office (http://eagle.northwestu.edu/directory/department/advancement/) to check their status.

Pastors and Missionaries

  • Ask for a business card showing their church or missions board affiliation.
  • Pastors – If they do not have a business card, try checking their church’s website.

Fuller Theological Seminary

  • Ask to see their current student ID.
  • Check the list of currently enrolled students located in the User Services folder on the S: drive (S:\User Services\Circulation\Patrons\Fuller).

AGTS (Assemblies of God Theological Seminary)

  • Ask to see their current student ID.

NAPCU

Issuing a Library Card

NU Alumni

  • If the patron already has an account in WMS, do not issue them a library card. They should use their old NU student ID card or another picture ID when checking out books.
  • If the patron does not have an account in WMS and does not have their old NU student ID card anymore, look up their student ID number in PowerCampus and use it when creating their record. Do not issue them a library card. They should use another picture ID when checking out books.

Fuller

  • Use the student’s Fuller ID card instead of issuing them a new library card. Scan the barcode on their student ID card to generate their account number (it should begin with an L). This number is their Fuller library card number and they use it to log in to their Fuller library accounts. See this blog post for more information.

NAPCU, AGTS

  • Use their student ID card instead of issuing them a new library card. Scan the barcode on their student ID to generate their account number. If their ID card does not have a barcode, you can place an NU barcode on their student ID card or issue them a new library card, whichever they prefer.

Pastors and Missionaries, Community Borrowers

  • Issue them a new library card. Place a barcode on the back and have them sign the front. Use the barcode when setting up their patron record.
Creating the Patron Record

After verifying that the patron’s application is complete, you may create a new patron account for them in WMS.

From the Circulation module, verify that the patron does not already have an account in WMS (this is especially important for NU Alumni). If an account already exists for the patron, update their patron type, address, telephone, email, and expiration date accordingly.

Once you confirm that there is no existing record, click the Create New Patron button.

Create New Patron

Fill in the patron’s information. Make sure to choose Affiliate for patron type, and select the proper expiration date.

NU Alumni, Pastors, Missionaries – Set the expiration date for the end of the month, two years in the future.

Fuller – Set the expiration date for the following November 1. We receive the Fuller patron list once a year in October, so that will provide for the most up-to-date status.

NAPCU, AGTS – Ask the patron when their current term (quarter, semester, or trimester) is over. Set the expiration date for the end of that month.

Community Borrowers – Set the expiration date for the end of the month, one year in the future.

Patron Information

After the patron record has been created, go into the Profile section and add a Staff Note indicating what type of affiliate borrower the patron is. If the patron is a pastor, missionary, or NAPCU student, specify what institution they are affiliated with.

Staff Note - Affiliate Borrower

Updating Patron Information

Pastors and missionaries receive unlimited account renewals. When one of these patrons contacts the library to renew an expired library account, please verify their church/missions board affiliation and update their account information if necessary.

If the patron no longer has a church or missions board affiliation, see if they qualify for a free library account under another category. If they do not, they will be classified as a Community Borrower and will need to pay the $40/year fee.

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Printing Brochures

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Students will often ask for help printing a tri-fold brochure or pamphlet. In order to make sure that the brochures or pamphlets print properly, have the student use the following settings:

From the Print menu, make sure Library Student Copier is selected. Then change the double-sided printing setting to Print on Both Sides – Flip pages on short edge.

Brochure Printing Settings

Then click on Printer Properties to adjust the color settings. In the Quality tab, choose Auto Color under Select Color. Then choose Photo under Color Settings.

Note: Changing the Color Settings to Photo doesn’t seem to always be necessary, but if a student reports that their brochure did not print in color, choosing Photo instead of Document seems to fix the problem.

Color Printing Settings

 

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Creating Temporary Items

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Due to occasional problems with WMS, sometimes when you try to check out an item or place it on hold for a patron, the system will not recognize the barcode, so a Create Temporary Item window will appear:

Temporary Item 2

Please include as much identifying information as you can in the following fields:

  • Title: Include title, subtitle, and extra information such as volume number, grade level (for curriculum), and item type if it’s listed on the spine label (for accompanying material such as CDs)
    • Examples:
      • Reference library of Asian America (v. 2)
      • Japanese for busy people (Cassettes)
      • JAMA: the Journal of the American Medical Association (v. 302, no. 9, Sept. 2 2009)
  • Author: Include author’s name using [last name, first name] formatting for consistency. If there is no author, just type “None,” since the record won’t save without an author.
    • Example:
      • Frydenberg, Jia
  • Barcode: The information should already be filled in from scanning the barcode.
  • Material: Ignore.
  • Location: Change to Kirkland campus, as it defaults to Sacramento. Also choose the correct library location to ensure proper checkout duration periods.

At the bottom of the window, choose whether you want to check out the item, place it on hold, or just create a temporary record without doing anything else to it.

When you are done, your Temporary Item window will look something like this:

Temporary Item

Select Create Item, and then you have created a temporary item.

When that is done, please e-mail the title, author, and barcode info to the Technical Services Librarian to figure out the problem.

 

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Records with more than one item (Multi-Item Sets & Print Serials)

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One of WMS’s many quirks is that when you are looking at our holdings for a record that has several items, it does not automatically show the individual items. The Locker Key record is a good example of this.

Locker key holdings 1

To get around this, you need to click on the copy line, which will then display the items in barcode order (not in item order, which would actually make sense):

Locker key holdings 2

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